Welcome to City of White Sulphur Springs White Sulphur Springs...A Great Place to Live!

In the City of White Sulphur Springs, we are defined less by boundaries on a map than by the sense of shared values our residents hold dear. Small town values, guided growth, preservation of historical, cultural, and natural heritage are just a few of the core principles that makes the City of White Sulphur Springs  a wonderful place to call home.

___________________________________________

REQUESTS FOR PROPOSALS:

Fencing or General Contractor

Spikes Happy Trails Park Fence Project

The City Council for the City of White Sulphur Springs is seeking proposals from qualified for construction of a fence for Spikes Happy Trails Park.  The City will select a firm to build the fence from those qualified based on their submission. The qualifying firm must have or qualify for a business license with the City. 

Responses to this RFP should include:

1. The firm's legal name, address, and telephone number;
2. The qualifications and experience of the personnel assigned to the project
3. A description of the firm’s recent or past experience working for the City of White Sulphur Springs;
4. Related firm experience working for other communities or entities in Montana;
5. A description of the firm’s expected or anticipated allocation of time to the project, including any design time, material acquisition, and estimated construction time;
6. A description of the firm's current work activities;
7. Location of the firm.

Requirements:

1. Liability Insurance as required under §5.8.5 City Code of Ordinances, with the City named as an additional insured with policy minimums of $750K per claimant and $1.5M per occurrence.
2. Work Comp Certificate
3. Copy of Registered Contractor License with the State of Montana.
4. 10% of total bid will be withheld until project completion.
5. A warranty for work performed and materials for a minimum of two years, except any manufacturers’ warranties extending more than one year.
6. Final inspection of work by the Mayor at completion of project before submission of final invoice. This includes all work and any punch lists being satisfied.
7. Contractor is expected to finance their own operations.
8. Invoicing to be submitted by the 24^th of any month and only for the specific work completed (percentage or actual) or materials used as of the date of the invoice.
9. Bids are valid and effective for a period of sixty (60) days from the date of opening.

Scope of Work:

1. The fence requirements are: approximately 160 feet of split rail or pole fencing (3 rails) with approximately 720 feet of smooth wire with T-posts and wood braces. (total distance may be more or less than estimated – bids should reflect independent measurement verification)
2. At least 1 access gate to accommodate a pickup or tractor, etc. with a 10-to-12-foot metal gate and a 4-foot public access in the 160-foot stretch. The 4-foot public access should include a gate.
3. Fencing is to be located on the east side and the north side of the identified park.
4. Gates should include a method for locking the gate.
5. Bids should include costs for labor and materials to meet the above specifications, and may include alternatives for design or construction.
6. Work is to be completed by September 25, 2026.

The proposals will be evaluated based on the following criteria:

• Related experience on similar projects (20%);
• Recent and/or current work for the City of White Sulphur Springs (30%);
• The qualifications of personnel to be assigned to the project (20%);
• The capability to meet time and budget requirements (20%);
• Firm location (10%)

The selection of the successful firm will be based on an evaluation of the written proposals (bids) and an interview if the City deems the latter is needed. Descriptions as to design and process used, materials required, and direction/supervision of the work is highly encouraged. The award will be made to the most qualified firm whose proposal is deemed most advantageous to and in the best interests of the City, all factors considered. The City reserves the right to reject all bids received, waive informalities, or postpone the award of the contract for up to sixty (60) days.  Unsuccessful offerors will be notified as soon as possible.

Interested individuals or firms should contact Mayor Rick Nelson or Clerk/Treasurer Michelle Stidham, (T: 406-547-3911) for additional information concerning the proposal, and answers to any questions respondents may have concerning the project. Clarification of project specifications may be given individually, and may not necessarily be conveyed to other interested individuals or firms.

One copy of the proposal must be received, suitable for copying, by June 12, 2026 by 5:00 p.m. and should be submitted to: City of White Sulphur Springs, PO Box 442, White Sulphur Springs, MT  59645. Submissions sent via email must be sent to: wss@itstriangle.com. May be hand-delivered to the City at: 105 W. Hampton, White Sulphur Springs. Please state "WSS Spikes Park Fence Project" on the outside of the response package or identified in the “Subject” line of the email. The time stamp must be prior to 5:00 p.m. on the due date to be considered.

The City assumes no responsibility and no liability for costs incurred by any individual or firm submitting a proposal to this RFP, or in responding to any further request for interviews, additional data, etc., prior to the issuance of a contract for the work.

The City is an equal employment opportunity employer and discrimination in the performance of any contact awarded under this invitation on the basis of race, color, religion, creed, sex, age, marital status, national origin, or actual or perceived sexual orientation, vaccine status, gender identity, or disability is prohibited. This applies to all phases of the project and hiring, etc. in contract or subcontracts. Submission of a proposal acknowledges this requirement and compliance.

This solicitation is being offered in accordance with federal and state statutes governing procurement of professional services.  The City reserves the right to negotiate a final contract based on fair and reasonable compensation for the scope of work and services proposed, as well as the right to reject all responses deemed unqualified, unsatisfactory, or inappropriate. Note:  Payment for services will be specified as part of the final negotiated contract.

City Council

City of White Sulphur Springs  

___________________________________________

Driver's License  NOTE Change: Starting January 2025

The driver's license examiner is located in the courtroom at city hall The first Thursday of each month.

Fees will be collected at the time of your appointment

Schedule appointments by

phone at: 406-444-1772

online at: doj.mt.gov/driving/appointments 

Celebrating Clean Water: Honoring Drinking Water Week

May 01, 2026

Every time you turn on the tap, clean and safe water flows out — ready to drink, cook with, or use for daily tasks. It's a simple action we often take for granted, but behind every drop is a vast system of infrastructure, dedicated professionals, and careful planning.

That's why Drinking Water Week is so important. Celebrated May 3–9, 2026, it's a time to recognize the value of clean water and the efforts that make it possible.

Read the full article »